Emergency winter weather preparedness checklist

Melt away the challenges of winter weather. Prevent costly equipment damage and disruptions to daily operations by proactively preparing for winter weather conditions.

To enhance preparedness, we encourage you to utilize our emergency winter weather preparedness checklist. Regularly reviewing and implementing this guide ensures proactive building readiness for winter conditions. It safeguards against potential freeze-ups in steam and sprinkler systems, mitigates the risk of roof collapses due to heavy snowfall, and protects against potential flooding during extremely cold temperatures. These risks present safety concerns and entail substantial financial and time investments in repairs, with the possible consequence of building shutdowns.

Print out this emergency winter weather preparedness checklist and review it every winter to prepare staff and equipment.


Vicinity has rigorous cold weather protocols to ensure safe, reliable, and consistent operation of its facilities to prevent service disruptions. Our interconnected energy facilities offer 99.99% uptime energy delivery through multiple power supplies, backup generation, and several water and fuel sources in case of interruptions to other utilities. 


Vicinity’s winter weather protocol includes:

  • A comprehensive cold weather plan that entails pre-season preparation, pre-storm planning, weekly winter weather readiness checks, and post-season assessment.
  • Identification, monitoring, and prioritization of components, systems, and other areas of vulnerability at our facilities which may experience freezing problems, pose safety risks, prevent the delivery of fuel or water, or result in other cold weather operational issues.
  • Validation that critical equipment is operational through function testing.
  • Implementing ongoing walk-downs throughout the season to ensure heat tracing is functional, sufficient pipe insulation is in place, and opportunities for continuous improvement are identified.
  • Strict compliance with North American Electric Reliability Corporation (NERC) – Emergency Operations (EOP).
  • Annual training with specific checklists related to freeze protection panel alarms, troubleshooting and repair of freeze protection circuitry, identification of facility areas susceptible to winter conditions, review of special inspections or rounds implemented during severe weather, and fuel switching procedures.

Heating reimagined: industrial-scale heat pumps for building decarbonization

Revolutionizing the way we heat buildings by integrating industrial-scale heat pumps to produce carbon-free eSteam™

Industrial-scale heat pumps are revolutionizing the energy industry. With the ability to produce temperatures of up to 150C, these powerful systems have become a sustainable solution across the globe. As the demand for carbon-free heating increases, the shift away from fossil fuels is finally gaining momentum.

Vicinity is transforming district energy with plans to install an industrial-scale heat complex. This innovative heat pump complex will draw heat from nearby water sources to generate steam and improve the system’s efficiency. Ensuring that the river and its ecosystems remain unharmed, the river intake system lifts heat from the river and brings it into our facilities.

Key facts

  • The proposed Cambridge heat pump will have a steam export capacity of 35MW (thermal)
  • The heat pump will occupy a space of approximately 25,000 sq ft. +/-
  • The heat pump will circulate through 24.5 million to 49 million gallons of water from the Charles River daily

How heat pumps work

  1. River water is pumped into the evaporator to warm the cold refrigerant.
  2. Renewable electricity powers the compressor to pressurize the refrigerant.
  3. Hot, pressurized refrigerant creates low-pressure carbon-free eSteam™ from feed water.
  4. A multi-stage steam compressor increases the pressure of the eSteam™ for distribution.
  5. The refrigerant is cooled and depressurized for the next cycle.
  6. Cooled water is returned to the river, and the process repeats.

 

How Vicinity is using heat pumps

Industrial-scale heat pumps will be installed in cities around the country where Vicinity’s facilities are located near water sources and already employ water intake systems. These heat pumps will extract heat from adjacent water sources, like the Charles and Schuylkill Rivers, to generate steam and improve the system’s overall efficiency.

Across all of our operations, heat pumps will be used with electric boilers and thermal storage technologies to fully decarbonize our operations.

This first planned heat pump complex in Cambridge will be powered by renewable electricity to efficiently harvest energy from the Charles River and return the water to a lower temperature.

Early design of the industrial-scale heat pump Vicinity Energy is developing in partnership with MAN Energy Solutions.

Why industrial heat pumps are important for Vicinity, our customers, and the environment

The global energy transition can only succeed with decarbonizing heat. Why? Heating in buildings is responsible for four gigatons (Gt) of CO2 emissions annually—10% of global emissions, according to the International Energy Agency (IEA). The heating sector accounts for 30-40% of CO2 emissions globally.

Water-source heat pumps are a proven solution to fossil- fuel-driven heating because they can efficiently harness the renewable power of water sources.

In 2021, approximately 10% percent of the global demand for space heating was satisfied by heat pumps. In some countries such as Norway, Sweden, and Finland, heat pumps are the most widely used heating source and have already begun integrating with district energy systems. The district system in Glasgow will leverage heat pumps to extract cold water from the adjacent River Clyde. This will cover over 80% of building heat demand and will deliver immediate carbon reductions of 50%.

By installing industrial-scale heat pumps at our central facilities, Vicinity is one step closer to instantly decarbonizing millions of square feet of building space for the good of our customers, communities, and the cities we operate. The impact of this plan is substantial: by 2035, Vicinity’s investments at our Kendall, MA facility will reduce the carbon intensity of our steam by 50%, the equivalent of 400,000 tons.

Steam trap inspections

Maximize steam efficiency, safety, and cost savings with preventative maintenance

Improve the efficiency and safety of steam systems with steam trap inspections by Vicinity’s qualified technicians. Our team will diagnose and identify issues to keep steam systems operating safely and efficiently 24/7.

Steam traps are critical components of steam systems and play a vital role in maintaining their efficiency and safety. Steam traps collect condensate to prevent corrosion caused by built-up moisture and ensure high-quality, dry steam flows through the steam system. Steam traps also block the escape of live steam, minimizing energy waste. Regular maintenance and monitoring are essential to ensure they function correctly and prevent issues that can lead to energy waste, equipment damage, and safety hazards.

Vicinity’s steam trap inspections offer the following benefits:

  • Reduced energy costs: Steam traps in good condition help conserve steam, reducing energy consumption and operational costs.
  • Improved equipment reliability: Properly maintained traps extend the lifespan of steam-related equipment.
  • Enhanced safety: Reducing energy waste and water hammer incidents improves workplace safety.
  • Environmental benefits: Energy conservation through steam trap maintenance can reduce greenhouse gas emissions.

How it works

Partnering with our customers, Vicinity tailors each approach specifically to the unique needs of the building. The process of performing steam trap inspections typically includes the following steps:

  • Vicinity coordinates an initial walkthrough of the building and provides a quote showing the cost and scope of work.
  • Once the customer returns a signed quote, Vicinity’s account manager schedules the work.
  • A Vicinity technician conducts the steam trap inspection using an ultrasonic digital detector. If this is the first survey, the technician tags and catalogs each trap for future surveys.
  • After the inspection, the customer receives a report detailing:
    • The status of each trap.
    • Recommended action items and the potential savings associated with recommended action items.

Efficiency and system performance

When steam traps fail and steam escapes, systems demand more steam to operate. Steam trap inspections improve the overall operating performance of steam systems, minimizing the amount of energy waste and the associated carbon emissions.

Cost savings

Leaking steam traps result in significant lost capital over the life of the equipment. Analysis by the U.S. Department of Energy and the Boiler Efficiency Institute shows that repairing a faulty steam trap could save thousands of dollars annually. Steam trap inspections represent an opportunity for customers to reduce energy consumption and operating costs.

Safety considerations

Safety is our primary focus. With Vicinity’s trained technicians conducting the inspections, customers can rest assured that the proper measures are in place to safely conduct and identify any steam trap hazards that can lead to a water hammer event. A water hammer event occurs when a failed steam trap allows condensate to build in the steam main. As steam passes over and combines with the excess condensate, it creates a pressure event that can lead to undesirable noise, damaged equipment, and—in worst cases—injury.

 

Two Liberty Place mitigated capital costs with district steam

Industry

Residential real estate

Location

Philadelphia, PA

Square footage

1.2 million

The customer

With its memorable tiered glass roof, Two Liberty Place is an iconic part of Philadelphia’s Center City. At 57 stories tall and 1.2 million square feet, Two Liberty Place is the city’s fourth tallest building and one of the two towers of the Liberty Place complex. Designed by the legendary architect Helmut Jahn, Two Liberty Place has been an iconic mainstay of Philadelphia’s skyline for more than three decades. The high-rise building originally housed corporate offices, but was later converted to a mixed-use property with luxury residential condominiums.

Coretrust Capital Partners (Coretrust), a private real estate investment management company, acquired this architectural gem in October 2016.

The challenge

When Coretrust acquired the building, they faced an aging energy infrastructure. The skyscraper’s onsite electric hot water boilers were 30 years old and exhibited declining reliability issues, presenting an expensive upfront capital investment if Coretrust replaced the equipment. Given the building’s heating demand and limited capital funds, searching for an affordable and reliable energy solution was critical.

The solution

With six outdated and inefficient electric boilers, Coretrust and the property management partner, CBRE, opted for Vicinity’s green steam to heat the building over local natural gas and electricity providers. The result was a cost-effective, energy-efficient solution.

Avoiding upfront capital expenditure

By choosing district steam, Coretrust avoided replacing its onsite electric boilers with new, expensive infrastructure, which resulted in avoiding high upfront costs for both Coretrust and the building condo owners. Vicinity’s deep financial resources helped Coretrust connect to the district energy network at a minimal cost, enabling them to provide an affordable and reliable energy solution for tenants. The Coretrust team then redirected this capital for other initiatives and improvements to the building to add value for tenants.

Preserving a finite resource

At Vicinity’s suggestion, Two Liberty incorporated a vertical flooding MCU model heat exchanger. This approach keeps exhaust at low enough temperatures that additional city water isn’t required for cooling, saving additional costs and Philadelphia’s precious freshwater resources.

Driving tenant retention with sustainability

Powered by a highly efficient energy process called combined heat and power (CHP), district steam helps Two Liberty achieve its sustainability goals. Because CHP systems require less fuel to produce the same energy output as single heat and power systems, they reduce emissions of greenhouse gases and air pollutants.

District energy helps Two Liberty avoid approximately 1,186 tons of annual carbon emissions, equivalent to removing about 237 vehicles from the roads yearly.

Benefits

capital savings icon

Upfront capital savings

Meeting stringent
energy needs

lower carbon

1,186 tons of annual
carbon emission savings

Thomas Jefferson University Hospital taps into reliable chilled water

Industry

Healthcare

Location

Philadelphia, PA

Square footage

1.7 million

The customer

Thomas Jefferson University Hospital is the flagship hospital of Jefferson Health, a multi-state, nonprofit health system based in Philadelphia, PA. With 925 beds, the hospital is renowned for providing excellent clinical and compassionate care for patients in the region. The facility serves as a teaching hospital for Thomas Jefferson University, a private research institution with a rich legacy dating back to 1824.

The challenge

As an innovative university and healthcare provider of the greater Philadelphia area, Thomas Jefferson University and Thomas Jefferson University Hospital (Jefferson) wanted to grow and renew its utility infrastructure to enhance its cooling capacities. Due to the critical importance of the campus’ daily operations, finding a highly reliable, efficient, and cost-effective solution that could meet stringent requirements was paramount. Due to capital constraints, the institution also required a financing solution to advance these capital improvements.

The solution

To accommodate the institution’s energy-intensive operations, Vicinity designed, financed, and built a central chilled water facility at Jefferson. Vicinity operates and maintains the central chilled water plant consisting of cooling towers, chilled water and condensing water pumps, electric switchgear, an emergency generator, and 2,000 feet of chilled water pipes. With 7,000 tons of chilled water capacity, the plant supplies the campus with the reliable cooling it needs to carry out mission-critical operations.

Access to capital

With a $24 million capital cost, Vicinity provided a financing solution for this major investment project on behalf of Jefferson. Due to access to low-cost financing solutions through Vicinity’s parent company, Jefferson was able to benefit from reliable, precise chilled water service without the upfront capital expense that would have been incurred from self-development. In this way, the institution could better allocate available investment capital on core functions.

Meeting reliability needs with trusted operations and maintenance

Vicinity’s cooling solution ensures that operations are running with a 99.99% reliability guarantee with support from Vicinity’s dedicated team of energy experts at all times. In partnership with the customer, Vicinity’s ongoing maintenance program also optimizes the chilled water facility’s performance to better conserve energy and reduce energy costs. Cooling tower maintenance activities includes replacing oil in gearboxes to prevent friction and corrosion; performing vibration analysis to mitigate risks related to increased noise, safety concerns, and system inefficiencies; inspecting and repairing distribution spray pipes and nozzles; cleaning basins; and upgrading fan blades and drive shafts as needed.

Chiller maintenance includes inspecting all chiller and condenser pumps; cleaning and servicing all variable frequency drives (VFDs) and glycol heat exchangers, the equipment used to cool VFDs; taking oil samples and adjusting levels; and cleaning condenser tubes to maximize equipment lifespan and improve overall energy efficiency. This thorough preventative maintenance program allows Jefferson to focus on the critical work the community depends on with uninterrupted attention and care.

Benefits

capital savings icon

Capital savings

energy experts

Access to energy experts

Less maintenance

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2023 Cambridge Chamber of Commerce Visionary Awards

Vicinity Energy has been recognized by the Cambridge Chamber of Commerce for its commitment to innovation in the launch of eSteam™, the first renewable, carbon-free thermal energy product in the United States. Vicinity and IQHQ team members talk about the impact eSteam™ is making in Boston and Cambridge in this video highlighting Visionary award winners.

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